Scanning Services

Scanning can provide your company with numerous advantages - document indexing, easy retrieval, record sharing, and lower storage costs. But determining exactly what your company's requirements are for document scanning services can require the expertise of an outsourcing partner.

If you're ready to make your documents a productive part of your business, turn to Scanistics for thorough scanning evaluations and comprehensive implementation support. We'll work with you through the digital transition to help you assess your document scanning needs by providing you with the tools and knowledge necessary to effectively move to the world of digital documents. Our initial introduction will address:

• The Scanistics Approach
• Benefits
• Scanning as a Solution
• Advantages of Electronic Documents

We can design a customized solution that will enable you to easily integrate digital documents into your daily workflow.

• Scanning of Black & White and Color Documents
• Archival Scanning
• Oversized Scanning
• X-Ray Scanning
• On-site Scanning services
• Exporting Image/database files into numerous software packages
• CD Rom publishing for web or document distribution
• On-line Storage
• Web Storage - Repositories
• Project Planning and logistics
• CDIA [ Certified Document Imaging Architect]
• Consulting Services

The Scanistics Approach

• Evaluation - We will conduct a thorough review and evaluation of your current document handling processes and workflow to determine how best to leverage scanning technology to achieve your companies goal
• Implementation - We will work with you to scan all necessary documents and help you to prioritize those digitized documents to help with retrieval.
• Follow Through – We are a local company that will be with you at the beginning as well as throughout this process. You can count on Scanistics to not only be a provider but to also become a vital partner in the management of these documents.

Benefits

• Accurate evaluation of solution alternatives
• Appropriate selection of scanning solutions for your company
• Knowledge of current technology and available options
• Experience with large scale scanning implementations
• Follow up – We are a locally owned company.

Why outsource your document scanning
Is it time you made document scanning an integral part of your document management solutions? Federal regulations such as HIPAA, Gramm Leach Bliley and FACTA mandate the protection and limited access to confidential documents. What better way to limit the access to confidential documents than to remove the paper files and replace them with electronic files? Just like record storage and document destruction, this is now part of a professional record management solution.

You save time and money accessing files
Improve access time to find your records once they have been professionally scanned and indexed. Having digital images on-line, helps reduce time to respond to questions (eliminate telephone tag by answering questions while the customer is on the phone). Your overall customer service should improve.

Compliance with HIPAA - FACTA
Scanned documents can enhance the security of your vital records by restricting the accessibility of the private, confidential records to those who are authorized to have access to the files. The Summary of the HIPAA Privacy Rule from the Department of Human Services, specifically requires "securing records under lock and key.…and limiting access….."The Disposal Rule of FACTA, requires entities covered by the rule to take "reasonable measures" to protect against unauthorized access to or use of information.

Lost and misfiled records
Document Scanning can reduce the cost associated with lost, misfiled and checked out files.

Multiple access
Once your documents are digitally scanned, you will be allowed to have more than one person have access to a file at one time.

Scanning as a Solution

Many businesses find paper records an increasing problem. 90% of records are still on paper with volumes continuing to multiply. Storage and retrieval of vital records are growing concerns.

Scanning saves storage space and costs:

• 2 four-drawer file cabinet = approx. 15,000 pages = 1 DVD
• 8 storage boxes (12x15x10) = approx. 15,000 pages = 1 DVD

Converting your paper into electronic format has many benefits. Productivity increases as your documents are readily available from a PC. No more searching through file cabinets, file rooms, or warehouses. Your documents are literally at your fingertips.

Converting to electronic storage reduces lost files and misfiled documents. It will automatically create in-depth audit trails of every document and which users have been in to view it.

Sharing electronic documents is effortless across your company's network, intranet, or the internet. Multiple users can access the same documents simultaneously through e-mail and fax. You save copying costs and time.

Scanning preserves documents that would otherwise deteriorate on paper. It reduces handling of fragile paper.

CD's provide safe, secure storage of your documents. CD copies make effective offsite backups and archival storage of vital records. Files become portable for home office and business travel.

Advantages of Electronic Documents

Any type of business can benefit from electronic documents. Virtually any type of document can be scanned and converted into an electronic file. Converting your paper into electronic format makes your documents more secure, more valuable, and more versatile.